Getting Started with Workday Learning
Understanding the Basics
Workday Learning is a part of the larger Workday Human Capital Management (HCM) suite, designed to provide organizations with tools to deliver learning experiences. Before diving into the administrative functionalities, it is crucial to grasp the basic components of Workday Learning:
1. Learners: Individuals who engage with the learning content.
2. Content: Courses, training materials, and resources offered to learners.
3. Instructors: Facilitators who deliver training sessions.
4. Administrators: Users who manage the learning environment, including course creation, user management, and reporting.
Accessing the Workday Learning Admin Dashboard
To begin utilizing Workday Learning, administrators must first access the admin dashboard. Here are the steps:
1. Log in to your Workday account.
2. Navigate to the Learning worklet on your Workday home page.
3. Click on "Admin" to access the Learning Admin dashboard.
Once in the dashboard, you will find various tools and features that help manage learning programs, user engagement, and reporting.
Course Management
Creating and Managing Courses
Creating courses within Workday Learning involves several key steps:
1. Course Creation:
- Click on "Create Course" in the Course Management section.
- Fill out the course details, including title, description, and objectives.
- Specify the content type (e.g., online, instructor-led, blended).
2. Adding Content:
- Upload materials such as videos, documents, and quizzes.
- Integrate third-party content if applicable.
- Set prerequisites or recommended courses.
3. Scheduling Sessions (for instructor-led courses):
- Select the instructor and set dates and times.
- Choose the location (physical or virtual).
4. Publishing the Course:
- Review and finalize course details.
- Publish the course to make it available to learners.
Updating and Archiving Courses
As organizational needs evolve, so too must the learning offerings. Here’s how to manage course updates:
- Updating Course Content:
- Regularly review course materials for relevance and accuracy.
- Edit course details as necessary and re-publish.
- Archiving Courses:
- Identify outdated or irrelevant courses.
- Use the "Archive" function to remove them from the active catalog while retaining records for reporting purposes.
User Management
Managing Learners
Effective user management is crucial for ensuring that learners have access to the right courses. Here’s how to manage learners in Workday Learning:
1. Adding Learners:
- Import learners from your organization’s HR database or manually add users.
- Assign roles (e.g., learner, instructor) based on their responsibilities.
2. Grouping Learners:
- Create user groups based on departments, job roles, or learning needs.
- This can facilitate targeted learning initiatives.
3. Monitoring Progress:
- Use the reporting tools to track course completions and learner performance.
- Identify learners who may need additional support or encouragement.
Managing Instructors
Instructors play a vital role in delivering content effectively. Administrators can manage instructors by:
- Assigning Courses:
- Designate instructors to specific courses based on expertise and availability.
- Tracking Performance:
- Evaluate instructor effectiveness through feedback and course completion rates.
Reporting and Analytics
Utilizing Workday Reports
Workday Learning includes robust reporting features that help administrators track the effectiveness of learning programs. Key reports include:
- Course Completion Rates: Identify how many learners completed courses and which ones are most popular.
- Learner Performance: Analyze assessment scores and progress reports to gauge learner understanding.
- Instructor Effectiveness: Review evaluations and feedback for continuous improvement.
Custom Reports
For more tailored insights, administrators can create custom reports by:
1. Selecting desired metrics and data points.
2. Configuring the report layout and filtering options.
3. Saving the report for future use and scheduling regular updates.
Best Practices for Workday Learning Administration
To maximize the effectiveness of Workday Learning, consider the following best practices:
1. Regularly Update Content: Ensure that all learning materials are current and relevant.
2. Engage Learners: Use surveys and feedback tools to understand learner needs and preferences.
3. Promote Courses: Utilize internal communication channels to promote new and important courses.
4. Leverage Analytics: Regularly review reports to inform learning strategies and improve course offerings.
5. Provide Support: Establish a system for learners to ask questions or seek help regarding courses.
Conclusion
In conclusion, the Workday Learning Admin User Guide serves as a vital tool for administrators looking to enhance their organization’s learning environment. By understanding course management, user administration, reporting capabilities, and best practices, administrators can create impactful learning experiences that foster employee growth and development. Embracing the full potential of Workday Learning not only contributes to individual success but also drives organizational performance in an increasingly competitive landscape.
Frequently Asked Questions
What is Workday Learning and how does it benefit organizations?
Workday Learning is a comprehensive learning management system that allows organizations to create, deliver, and manage learning programs. It benefits organizations by providing a centralized platform for employee training, enhancing engagement through personalized learning experiences, and improving compliance tracking.
What are the key responsibilities of a Workday Learning Admin?
A Workday Learning Admin is responsible for configuring learning content, managing user access and roles, tracking learning progress, and generating reports on learning activities. They also ensure that the system is aligned with organizational training goals.
How can I create a new learning course in Workday Learning?
To create a new learning course in Workday Learning, navigate to the 'Create Course' section in the admin interface. Fill out the required information such as course title, description, content type, and target audience. After saving, you can publish the course for employee access.
What steps should I take to manage user roles in Workday Learning?
To manage user roles in Workday Learning, go to the 'User Management' section. From there, you can assign roles such as Learner, Instructor, or Admin to users. You can also set permissions for each role to control access to specific learning materials and functionalities.
How do I track learning progress and generate reports in Workday Learning?
You can track learning progress by accessing the 'Reports' section in the admin dashboard. Here, you can generate standard reports on user activity, course completions, and engagement metrics. Custom reports can also be created to fit specific organizational needs.
What are some best practices for using Workday Learning effectively?
Best practices for using Workday Learning include regularly updating content to keep it relevant, encouraging peer-to-peer learning, utilizing analytics to identify skill gaps, and promoting a culture of continuous learning within the organization.
